The City Clerk-Treasurer's Office is located at 421 Michigan Street in Sturgeon Bay within City Hall.

City Clerk - Stephanie Reinhardt

City Treasurer/Finance Director - Valerie Clarizio

General Info - Laurie Spittlemeister & Dixie Flinn



Dog Licenses:

Male	$8.00
Male Neutered	$3.00
Female	$8.00
Female Spayed	$3.00

An additional $5.00 late fee is charged for each license purchased after March 31. Dogs should be at least six months old before licensing. Please bring in vaccination records from your veterinarian along with the paper stating your dog is spayed or neutered. Dog licenses are a County license that each municipality administers.

Cat Licenses

Cats are also required to have a valid license. The cost of this license is $3.00 and there is an additional late fee of $5.00 for each license purchased after March 31. A certificate of rabies vaccination and a certificate noting if the cat is spayed or neutered. Cats should be at least six months before it can be licensed.

Alcohol Public Consumption Permit

This permit is issued for groups who have reserved a City Park, through the Park & Recreation Department, and would like to consume alcohol at the park for their event (the selling of alcohol is not permitted.) This permit must be obtained 24 hours in advance and the cost for the permit is $25.00. Permit should be in the possession of the responsible party (applicant) at the park on the day of the event.

Temporary Beer or Wine Licenses:

These licenses are available to sell beer or wine at an event. Temporary beer or wine licenses may only be issued to bona fide clubs, fair associations or agricultural societies, churches, lodges or societies that have been in existence for at least six months and to veteran organizations. There is a 15 day waiting period for events lasting four or more days and a 10 day waiting period for events lasting less that four days. Each license must be approved by the Common Council so early submittal is necessary. There is not a limit on the number of temporary beer licenses issued to an eligible organization. However, temporary wine licenses are limited to two in a 12 month period. The cost for a temporary beer or wine license is $10.00.

Beer, Wine, & Liquor Licenses:

There are a number of different beer, wine and liquor licenses in the City of Sturgeon Bay. Applications should be picked up at the City Clerk's Office approximately six to eight weeks prior to the date of effectiveness. The licensing year runs from July 1 - June 30. For more information on the application procedure and availability contact the City Clerk at 920-746-2900.

Beverage Operators Licenses:

Persons wishing to obtain a beverage operators license (bartenders license) must first complete the Responsible Beverage Operators Course offered through NWTC. There are also State of Wisconsin approved courses on line. After completion of the course, persons must bring proof of completion and apply for a beverage operators license. The application is then sent to the Police Department for a background check and placed on the next available Common Council agenda for approval. Approved licenses are then mailed directly to the applicant. The cost for a one year license is $15.00 and a two year license is $25.00. The license year runs from July 1 - June 30 and are not prorated. Applicants should be reminded that allowing their beverage operators license to expire for two or more years will result in having to take the Responsible Beverage Operators Course over. Licenses are issued by the City of Sturgeon Bay and shall be used for the purpose of working at an establishment within the City of Sturgeon Bay limits.

Taxi/Shuttle License:

The City of Sturgeon Bay requires all taxi cabs and shuttle services in the City to have a valid license issued by the City. This license year runs from July 1 - June 30. The fee for the license is $15.00 for the first vehicle operated and $10.00 for each additional vehicle. A certificate of insurance is required with the proper insurance amounts. If a vehicle is added to the fleet in the middle of the year, it is the responsibility of the owner to add this vehicle to their license. For more information on taxi cab or shuttle licenses or to obtain insurance amount please contact 920-746-2900.

Elections:

The City of Sturgeon Bay is responsible for administering the elections for the seven districts within the city limits. The three different polling places and corresponding districts include:

City Hall/Municipal Building - Districts 1, 2, & 3

Bayview Lutheran Fellowship Hall - Districts 4 & 5

Jaycee Hall - District 6 & 7

City aldermanic districts have a term of two years and the mayoral seat has a term of three years. Districts 1, 3, 5, & 7 seats are up for election on the odd numbered years (i.e., 2009, 2011, etc.) Districts 2, 4, 6 seats are up for election on the even numbered years (i.e., 2010, 2012, etc.)

You may register to vote at any time at City Hall or you may register to vote the day of the election at you polling place.


If you are unable to be at your polling place on the day of the election, you may request an absentee ballot. An absentee ballot can be obtained by filling out a written request or application. Once ballots are available at City Hall, you may complete the request and absentee vote right at City Hall. If you are out of town or unable to come to City Hall, you may send a written letter informing the City Clerk's Office of your request to obtain an absentee ballot. Please note that requests should include your City address, the address the ballot should be mailed to, the date(s) of the election that you are requesting the ballot for, and your signature. Without these pieces of information, we may not be able to properly process your request for an absentee ballot. Please note that in order to absentee vote, you must be a registered voter. It is important to get your request in to City Hall as soon as possible. The City Clerk's Office is required to follow strict deadlines on the last date that we can send absentees out in the mail. If you have any questions regarding absentee voting, please call the City Clerk's Office at 920-746-2900.

For information on the ward or district that you live in, which polling place you should report to, or who your council representative is please contact City Hall at 920-746-2900.

The polls are open from 7:00 a.m. to 8:00 p.m. on the day of the election. Results can be obtained by contacting the Door County Clerk at 920-746-2200.

Constituent Contact System:

The City of Sturgeon Bay has implemented a software program - Constituency Contact & Response. What this means to you is that when you have a comment, suggestion, or complaint that you would like to bring to the attention of the City staff, you can call any City office and someone will take your information. A work order will then be generated to the appropriate department within the City. The citizen calling in the complaint will receive a letter in the mail letting them know that the situation is being taken care of. The citizen will also receive a letter after the complaint has been completed detailing the City's response. You may contact any City office, City Hall at 920-746-2900, or e-mail sreinhardt@sturgeonbaywi.org to voice your concerns, comments, complaints, or suggestions. We look forward to building a constant wave of communication.

Tax Collection Information:

Tax bills for City residents are prepared by the City for all of the taxing bodies. These taxing entities include: State, County, City, schools, and the technical college. Although the entire amount of the tax bill is collected by the City, the amount collected is then distributed to each of the separate bodies.
Tax bills are mailed directly to the property owners. If you have a mortgage on your property, contact your mortgage company to make arrangements for payment of your tax bill from your escrow funds. All real estate tax payments are to be sent to the Door County Treasurer, 421 Nebraska Street, Sturgeon Bay, WI 54235. Due dates for real estate taxes are January 31 and July 31. All personal property taxes are due by January 31 and should be sent to the Door County Treasurer, 421 Nebraska Street, Sturgeon Bay, WI  54235.

The City Clerk, under the direction and supervision of the City Administrator, performs statutory functions prescribed for the position of City Clerk.  The City Clerk performs other related duties as directed or assigned and jointly supervises a staff engaged in various accounting, payroll, clerical, and records management functions.  Among the duties of the City Clerk are:

• Administers and supervises elections.  Coordinates the activities of election workers and Board of Canvassers.
  
• Responsible for care and custody of the corporate seal and all papers and records of the City.
  
• Responsible for making documents and records available for inspection during regular business hours.
  
• Attends all Common Council meetings, and other board and committee meetings as required.  Takes and transcribes minutes of all Common Council meetings.   Maintains full records of the proceedings and minutes of all City boards, commissions, committees, etc. 
  
• Coordinate, edit, and publish City newsletter/website.
  
• Maintains records of all resolutions, ordinances, licenses and permits. 
  
• Issues various licenses and permits including liquor, cigarette, beverage, taxi, shuttle, etc.
  
• Oversees and administers the City's records management system.
  
• Develops and maintains an indexing of all meeting minutes, actions, and related proceedings.
  
• Administers oaths and affirmations.
  
• Participates in the screening and selection of subordinate employees.  Orients, trains, and delegates work assignments to subordinates.  Conducts performance reviews for subordinates as directed.
  
• Oversees and coordinates the activities of subordinate employees performing election, permit issuance, and related administrative or records management functions.
  
• Manages City property lease, contract, and intergovernmental agreement portfolios.  Maintains a data base of all leases, agreements, and contracts.    Maintains records on indemnification and certificates of insurance.  Reviews documents for prescribed amounts and indemnification.
   
• Manages special reports library and maintains data base.
  
• Serves as local census liaison and coordinates related activities. 
  
• Coordinates administration and collection of room tax.  Prepares related reports as directed.
  
• Administers and coordinates the activities of the Board of Review.
  
• Maintains meeting room schedule.
  
• Prepares, publishes, and/or verifies various official notices as required by law or as directed.
  
• Responsible for the overall safety programs and personnel policies as they relate to subordinate employees.
  
• Manages Workers Compensation claims and related reports.
  
• Under the direction of the City Administrator serves as risk manager.  Manages all lines of liability, workers compensation, and health insurance.  Oversees enrollment of employees and submittal of claims as directed. Maintains files for all claims and accurate policy records.
  

The Finance Director/City Treasurer, under the direction and supervision of the City Administrator, performs statutory functions prescribed for the position of City Treasurer, and provides analysis of the City's financial position. The Finance Director/City Treasurer performs other related duties as directed or assigned.  The Finance Director/City Treasurer jointly supervises a limited staff engaged in various accounting, payroll, clerical, and records management functions.  Among the duties are:

• Oversees and administers the City's financial accounting system, including the work of subordinate employees.
  
• Maintains general ledger.  Maintains a ledger of all City receipts and accounts receivable. Makes journal entries, transfers funds between accounts, and maintains adequate cash balances in checking accounts. Establishes and maintains chart of accounts.
  
• Draws all orders upon the treasury as provided by law.
  
• Prepares monthly financial statements, bill lists, statistical summaries and other related financial reports.   Develops financial studies and plans. Forecasts, estimates and monitors City financial conditions.  Prepares and assists department personnel in preparing other statistical and narrative reports required for City functions.
  
• Consults with Financial Advisor regarding debt statements, debt restructuring, debt refunding market conditions, tax incremental financing and accounting.
  
• Collects all city, school, county and state taxes, receive all moneys directed to be paid and disburses according to law.
  
• Coordinates collection, distribution, and charge back of personal property taxes.
  
• Coordinates collections/payments for leases, contracts, and agreements.
  
• Oversees investment of City funds and invests idle funds in interest bearing accounts.
  
• Oversees and coordinates the activities of subordinate employees performing payroll and accounts payable functions.
  
• Manages all unemployment claims and related payments and reports.
  
• Coordinates operation, maintenance, and upgrade of all software, computers, and related hardware used for administrative and financial functions.
  
• Coordinates special assessment proceedings and oversees maintenance of database of all assessments.
  
• Assists City Administrator in coordinating budget preparation as directed.
  
• Coordinates preparation of capital improvement plan and related budget, and analysis for funding of projects in plan.